71. The Secret of Batch Work! - Jonathan McCoy, CFRE and Becky Endicott, CFRE
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Overview
We get asked a lot how we're able to drop three podcasts a week while running our business and giving our best to our families. There's seriously only solution, and it's batching. Other than batching gifts, we had never heard that term until a couple years ago when we started recognizing the parallels between entrepreneurs and nonprofits, and it is game-changing to staying focused and doing a lot in a short amount of time. Feeling overwhelmed? Overburdened? Whether it's professionally or personally, these simple little life hacks will help you "work in focus." Are you really multitasking or are you just frantically moving back and forth between projects? We're here to help, and naturally, we'll keep it light too.
“We talked about syndication as a lens you could look through. Batching is the same. What areas do you find yourself wasting time? Look through this lens and it will help you do more for your mission.”
What is batching? (2:00)
Bring batching out front and use it other spaces of your nonprofit, not just gift processing (4:00)
The average time spent on a task before you lose focus is 75 seconds (5:20)
How to apply this to your office (6:45)
Examples of successfully using batch work (12:50)
How we utilize batch working in our podcast (17:00)
The mental game is so key (17:50)
Powerful quotes
“I love batching. If you have a million things going on, this is for you.” -Becky
“Batching is a mindset that helps you have focus. Once you take this mentality into your professional career it will make you so much more efficient, and the output will be better in the long run.” -Becky
“We grew this appreciation for why you systemize things that need systemizing.” -Jon
“We shouldn’t multi-task, our brains are horrible at it.” -Jon
“The average time spent on a task before you lose focus is 75 seconds.” -Becky
“If you are trying to build a month’s worth of social media posts, look at what is on the horizon, and populate 25 squares. Write all of your posts at one time.” -Becky
“We talked about syndication as a lens you could look through. Batching is the same. What areas do you find yourself wasting time? Look through this lens and it will help you do more for your mission.” -Jon
“The mental game is so key. Being able to mentally be in a present space is important.” -Becky
“This works for big content, but also super small things that are happening. You can employ this with simply writing thank you notes.” -Jon
“We want you to be freed up to do what you do best.” -Jon
“Ask yourself those questions. What is repetitive? What is laborious? What is a drain? Start there and take one project and pilot this mentality.” -Becky
Key Steps to Implement Batching
What is your goal? What are your priorities?
Group similar functions together
Set Boundaries
Eliminate Distractions
Be realistic - you know yourself and the times in the day that you do your best work
Helpful Resources
Sign Up Today for our FREE Syndication Workshop!
Sign up today at www.weareforgood.com/workshops - we will send you all the details and get you a copy of this workshop and all the resources inside.
Connect with Jon
Connect with Becky
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